Training Administrator - Sacramento, CA
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
880-240-4800-001
STAFF SERVICES MANAGER I
$5,470.00 - $6,796.00
The State Water Resources Control Board (SWRCB) and the nine (9) Regional Water Quality Control Board’s (RWQCB) (collectively the Water Boards) top priority is to preserve, enhance, and restore the quality of California’s water resources and drinking water for the protection of the environment, public health, and all beneficial uses, and to ensure proper water resource allocation and efficient use, for the benefit of present and future generations.
The State Water Resources Control Board’s Office of Research, Planning and Performance has an opening for a Staff Services Manager I in the Training and Technical Services Unit. The position location is 1001 I Street, 13th Floor, Sacramento, CA 95814. Duties: Under the general direction of the EPM I of the Office of Research, Planning and Performance, and consistent with good customer service practices and the goals of the State and Regional Board’s Strategic Plan, the incumbent is expected to be courteous, and provide timely responses to internal/external customers, follow through on commitments, and to solicit and consider internal/external customer input when completing work assignments. Specific duties include the following: Supervisor - Recruits, selects, trains, develops, leads, and manages the performance of four Associate Governmental Program Analysts to process training registrations, draft training contract scopes of work, manage training and technical contracts, coordinate training course logistics and online training registrations, respond to training and administrative requests, order office supplies and furniture, review and approve invoices and stock received reports, coordinate office IT needs and inventory, coordinate executive meeting agendas, complete administrative projects as required, and provide excellent customer service to the Water Board’s 2,200 employees. Training Administrator • Manage Training Resources – ethically and responsibly develop and utilize training resources to address the organization’s professional development needs. • Statewide Training Policies – implement applicable statewide training policies as directed by CalHR. • Training Policies and Procedures– draft Water Board training policies for management review and approval, and draft and implement training procedures. • Implement Training Plans - direct Training Office activities to implement the Water Board’s Training Plan, Leadership Training Plan, and support the Succession Plan, and contribute to plan content and updates. • MOU, Mandatory and Other Training Requirements – ensure that the Water Board’s training program provides training compliant with the training requirements of relevant MOUs, and that training complies with all applicable mandates. Ensure that current CalHR defined classification competencies are considered when developing course content. • Training Services Web Site – review design and develop content for new Training Services website, review updates and direct staff to coordinate site maintenance. • Professional Development Trends – understands current learning needs for staff, supervisors, managers and executives, including recent legislative changes relating to the work requirements for the Water Board. Maintains an understanding of current professional development and training management trends. • Training Subject Matter Expert – determine the most appropriate training provider(s) for various Water Board training requirements, and provide quality assurance for the development and delivery of leadership, supervisory, technical, administrative courses. • Communicate Training Updates with Administrative Officers and Training Liaisons – update Administrative Officers and Training Liaisons with training contract status, and training practice/policy information, and training administrative changes. • Special Projects – propose training projects that impact the Water Boards ability to retain qualified staff and improve their skills, knowledge and abilities. ORPP Administrative Officer – Meet with DAS Budget Analyst monthly to review budget reports and resolve issues; review completed administrative forms, records and documents; monitor contract expenditures. Review ORPP contracts. Review accounting reports and work to resolve discrepancies. Approve business services procurement request submittals, supervise office moves, staff IT equipment needs and inventory. Attend monthly Administrative Officer Meetings to learn about and apply administrative changes from Water Board’s Division of Administrative Services’ Human Resources, Accounting, Budget, Contracts, Business Services Offices.
In order to be considered for this position, you must include the following: • RPA#16-240-013 in the “Examination or Job Title(s)” section of the State application when submitting a hardcopy application. • State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. • Cover Letter • Resume • Statement of Qualification (SOQ) - Please see below for specific SOQ requirement Electronic submittal of applications and attachments through jobs.ca.gov is preferred. Hand delivered, emailed and/or faxed applications will not be accepted.
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, eligible for a Training and Development assignment, have SROA and/or Surplus eligibility, or have list eligibility (or are in the process of obtaining list eligibility). SROA and Surplus candidates may attach “surplus letters” to their applications. Applications will be screened and only the most qualified applicants will be selected for an interview.
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.jobs.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
State Water Resources Control Board
Attn: Human Resources Branch-Shawntay Bryant
P.O. BOX 100
Sacramento, CA 95812-0100
Required Application Documents
Please submit the following items with your application. Applicants who do not submit the required items timely may not be considered for this job:
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
• Ability to manage resources to achieve goals • Ability to supervise the work of professional staff • Ability to organize and set priorities • Ability to write and review plans, policies and procedures • Knowledge of State contracting and procurement rules applied to training • Knowledge of professional development trends
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
The Statement of Qualifications should be no longer than two pages in length. Please answer all three questions.
Provide an example of your work experience and/or education that would demonstrate your knowledge and technical expertise in the area of assessing training needs.
Describe a situation where you identified and addressed a challenge that was impacting the business operations of your organization. How did you identify the iisue? What process did you go through to develop and implement an appropriate solution? What was the outcome?
Describe a situation in which you provided your professional advice and guidance on a policy or procedure your department or work place adopted. Explain how you prepared for and communicated the advice.
© ATD Sacramento Chapter Mail@tdsac.org
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