Training Specialist - Roseville, CA 

Training Specialist Name:	Reports to: Director of Administration
Grade: 38	Salary Range: $64,045-$100,870
Status: Exempt	Date: September 2016

Definition/Summary

Under direction, assess training needs, coordinate, develop, implement, conduct and evaluate various training programs for member agencies; coordinate training staff.

Essential Functions

• ·       Plan, coordinate and implement training activities for JPIA members.

• ·       Develop, present and oversee a variety of training programs using a variety of instructional techniques and formats, including human resources and supervisor level topics.

• ·       Assess training needs through claims experiences, requests, surveys, evaluations, and discussion.

• ·       Update and refine elements of the JPIA’s Professional Development Program.

• ·       Organize, develop, and/or obtain training workbooks job aids, and course materials such as handouts and visuals.

• ·       Evaluate current and new training materials prepared by instructors and assist in developing/updating materials.

• ·       Schedule and arrange conferences based on availability of venues and instructors; negotiate hotel contract and coordinate event.

• ·       Travel to training venues as required and report to the office to work with other staff.

• ·       Maintain and develop expertise in areas related to training, adult learning theory, and organizational development by surveying literature and attending relevant seminars and meetings.

• ·       Utilize training expertise to assist and instruct staff in effective training techniques, adult learning, design of materials and job aids, etc.

• ·       Establish and maintain effective working relationships with co-workers, committee members, and agency personnel.

• ·       Regular attendance and adherence to prescribed work schedule to conduct job responsibilities.

Other Duties

• ·       Identify opportunities to institute e-learning programs to provide opportunities to enhance the skill sets of members including coordination with current programs.

• ·       Identify resources and links to include on website.

• ·       Assist with the development of the Training Catalog and Professional Development Program Manual.

• ·       Design on-line courses for use in Professional Development Program. 

• ·       Communicate training, education, safety and risk management issues by writing memos and articles for the JPIA Perspective and Risk Control Bulletin.

• ·       Indirectly supervise Training Department staff.

• ·       TrIdentify and obtain educational resources for the Lending Library.

• ·       Prepare and make periodic reports and presentations to managers and committees.

• ·       Perform other job-related duties as required.

Job Standards/Specifications

Knowledge of:

• ·       Adult learning process, instructional design theory and training methodologies

• ·       Personnel and Human Resources: Knowledge of principles and procedures of personnel recruitment, training, laws, practices in public sector

• ·       Public safety and security: Knowledge of relevant policies and procedures to promote effective safety/risk management programs

• ·       Training delivery equipment, audio/visual aids and software

• ·       Administration and management: Knowledge of business and management principles involved in succession planning, resource allocation, and human resource modeling

• ·       English language: Knowledge of the structure and content of English language including meaning, spelling, composition, and delivery

• ·       Effective training and presentation skills for in-person and on-line delivery

• ·       Powerpoint and Microsoft Office applications, Prezi presentation software and learning management systems

• ·       On-line course development software (i.e. Captivate)

• ·       JPIA policies and procedures Ability to:

• ·       Develop and present training programs

• ·       Consult with districts regarding their training and risk management programs

• ·       Maintain expertise in training, safety and risk management

• ·       Up to 50% travel required within California.

• ·       Communicate effectively, verbally, and in writing

• ·       Write articles on training, education, and risk management for publication

Typical Physical Activities

• ·       Stand and move about when conducting training programs and on-site assessments

• ·       Climb stairs, ramps, stoops, kneels, crouches, and reaches

• ·       Drive auto for extended period of time

• ·       Travel via car and airplane

• ·       Communicate orally with district members, co-workers, and public in face-to-face one-to-one setting; by telephone; and in group setting (gives instructions and information, and responds to questions)

• ·       Use office equipment, such as computer terminals, telephones, copiers, projectors and fax machines 

• ·       Ability to work at a desk for an extended time period

• ·       Insert and retrieve documents from a manual filing cabinet

• ·       Lift and move objects up 15 pounds such as large binders, books, small office equipment and supplies

• ·       Have sufficient finger/hand coordination and dexterity to operate and adjust office equipment such as telephones, fax machines, copiers, laptop computers and computer workstations.

• ·       Regularly use a telephone for communication.

• ·       Hearing and vision within normal ranges with or without correction. 

Environmental Factors

• 1.     Exposure to the sun: 10% or less work time spent outside a building and exposed to the sun.

• 2.     Irregular or extended work hours: Occasionally required to change working hours or work overtime.

Desirable Qualifications

Any combination of education and experience that would likely provide the necessary knowledge and abilities is qualifying.

Equivalent of Bachelor’s Degree from accredited college or university with coursework in organization development, human resources, training and development, or closely related field and at least five years professional level training experience; or any combination of education and experience that would likely provide the necessary knowledge, skills, and abilities at this senior level.

License Certificate Registration Requirement

Possession of a California driver’s license issued by the State Department of Motor Vehicles and proof of valid insurance for vehicle; a good driving record of at least two (2) years duration, as evidenced by freedom from multiple or serious traffic violations or accidents; possession of and continuance of a driving record that does not cause adverse effect on JPIA's automobile insurance rates is required.

Professional certifications such as CPLP, SPHR-CA, PHR-CA, IPMA-CP, ARM desirable.

Application Procedure

Complete job description and additional information are located on the JPIA website www.acwajpia.com, in the employment section (under the About Us tab).

Interview Process

Pre-screened candidates will be invited to test and interview on pre-determined dates, anticipated to be mid-October 2016. Second interviews will be held if necessary.